The management of a homeowner’s association (HOA) is extremely complex as there are many parties, documents, arrangements, and meetings that need maintaining and scheduling. And when you consider that around 60% of homeowners in the United States live in HOA-managed communities, it starts to make sense why these associations are now fully embracing the digital era. The HOA management sector is making sure that communities living under an HOA structure are fully cared for by utilizing the best management technologies available. These technologies help with the smooth operation and maintenance of essential HOA tasks and are making these associations even more efficient and effective than ever.
Real-Time Mobile Management Software
The main goals of an HOA are community management in terms of community maintenance and violations of codes of conduct. The management of these goals requires constant communication between the organizers and controllers of the relevant HOA and homeowners who live in those communities. Many HOA’s around the country are starting to make use of management software that can be accessed on the web or via smartphone apps that display maps to both individual homeowners and HOA leaders. Residents can pin these maps with info sheets that contain advice for maintenance, community violations, and other important tasks that the HOA would otherwise have to seek out themselves. These technologies ensure higher levels of success through collaboration between all relevant parties.
For example, in a state like North Carolina, where HOAs are extremely popular amongst homeowners, technology like this is proving hugely beneficial. An HOA management in Huntersville NC could receive updates from individual homeowners about a violation of a community code and can add it to the digitalized management software as a task that requires addressing. In doing so, members in the community can quickly communicate problems to the relevant HOA governing body. This technology is thus a great way to ensure constant communication between HOAs and community members.
Digitalization of Documents
Large, multi-party contracts that require reams of paper-based documentation such as contracts, codes, and agreements are often an integral part of running an HOA. To ensure continued productivity and efficiency of HOA processes, many of these associations are making the switch to paperless documents through a process of digitization. For example, a board packet is something that each member of the HOA must receive as it contains community rules, directives, and plans, and new packets must be arranged for every meeting. Having the ability to create and send out all documentation via a file sharing app or Google Docs means that no paper needs to be wasted and documents cannot easily be mislaid. By going digital and opting for paperless documentation, HOAs can also play their part in looking after the environment.
HOAs Continue to Innovate, Leading to High Happiness Ratings in the Country
The majority of people in the United States choose to live under HOA structures as it makes them feel as though they are part of an inclusive and collaborative community. The statistics surrounding HOAs in the United States point to their absolute popularity and rising happiness rating. The move to digital will only continue this trend, as efficiency and communication improve even further.