As excited as you may feel about transforming your workplace into a new functional and aesthetically pleasing space, office renovation can turn into a stressful, drawn-out affair if not enough thought is put into ensuring it goes smoothly.
From time management, budget, and communication to how long the project will take and what impact it’ll have on your employees, there are just too many things to worry about.
If each phase of the renovation isn’t planned to a T or completed on time, business operations will be delayed, and overall productivity will take a hit. With small details going off-course, office renovation can quickly take over your life.
Lucky for you, we’ve rounded up five tips to ensure your office renovation goes smoothly.
Communicate with Your Employees and Consider Relocating Them
Before you begin the renovation process, you must communicate the plan to your employees so everyone’s on the same page.
Let them know when the workers will be coming in for inspections and construction and share an estimated date for project completion. Don’t forget to highlight the reason/s for the renovation so that your employees see it as more of a benefit than an inconvenience.
Moreover, if there are any problems regarding employee living spaces because of the renovation, you should look into workforce lodging options to provide employees a space to live in temporarily.
Set Clear Goals for the Remodel
It’s important to plan ahead when renovating an office space because so many details can fall through the cracks and cause problems later on. So, make sure you have a clear vision of what you want your office to look like when it’s finished and how you’ll go about the entire process.
Start with an assessment; walk through the space and identify any problems that need addressing or elements you feel are missing. The idea is to focus on problem-solving, not just repair.
Some possible office renovation goals include:
- Corporate rebranding — you might want to design an office space that reflects your brand’s values, mission, and vision.
- Keeping up with modern trends — your workplace may not have been remodeled for ages, and now you want to modernize the interior to attract employees and clients.
- Boosting team productivity — you might be interested in creating an open office layout where your employees can work together more comfortably and efficiently.
- Making room for bigger teams — the space in your current workplace may have been poorly utilized, and you may want to optimize the layout to accommodate more team members.
- Creating a healthy work environment — you might want to update your office design to promote the health and wellness of your employees.
Depending on your unique renovation goals, you should discuss what needs to be done with your team, create a budget that accounts for every expense, and have a realistic timeline. Do account for unforeseen challenges, though, so you can adjust the game plan if needed.
Find the Right Contractors
It’s all well and good knowing what you need to do, but without designers and contractors who know how to bring your vision to reality, you could wind up with a nightmare of a renovation that isn’t properly executed or doesn’t have all the necessary permits and licenses.
In addition to an interior and architectural design team, you should have a general contractor, project manager, and a dumpster rental company on board to ensure everything goes smoothly.
Below are a few guidelines for finding the right experts:
- Make sure they’re licensed and insured and have extensive experience with office renovation projects.
- If you know someone who has worked with that specific type of contractor before, ask them for recommendations or referrals.
- Get bids from multiple companies so you can compare their prices and quality of workmanship.
- Talk to current clients and check websites like Craigslist and Yelp to ensure a company is legit before signing any contracts.
- Arrange a meeting with potential candidates to ensure everything is sorted before any work begins.
When the experience of reputable contractors backs your office renovation project, every decision becomes easier, and there’s minimal back and forth.
Invest in a Thorough Site Evaluation
Amidst the excitement of onboarding the perfect team for your office renovation project, you might not have considered the possibility of asbestos, lead, mold, and other hazardous materials lurking in the walls.
If you want the entire process to go smoothly, you must have professional inspectors perform a thorough site evaluation before starting any work on your building’s exterior or interior spaces. This step will save you a lot of time, money, and frustration down the road.
Additional areas the experts may evaluate include:
- Plumbing, electrical, and mechanical systems
- Emergency warning systems
- Historic building elements
- Load-bearing walls and support beams
They may also compare the existing condition with previous building evaluations and ensure your office meets current codes before giving the go-ahead for the renovations.
Map Out a Design of the New Office Space
The renovation process will be easier for all parties involved if you lay out the design of your office space early on. Referring back to your renovation goals, think of how much space you’ll need and how each piece will complement other elements so they all make sense together.
You must clearly communicate your requirements to the design team so they can develop a couple of mockups of the new space. Don’t hesitate to share any feedback or suggestions that you may have at this point. The more vocal you are about your expectations, the easier it’ll be to create a layout that best reflects your company culture and vision.
Depending on the finalized design, make sure there’s enough room for everyone involved in the project. Also, consider who will be responsible for what part of the project and how much time they’ll need to avoid conflicts.
Depending on the size of the project, your office renovation could take a few days or months. With so many changes in the pipeline, it’s natural to worry about things not going as planned and employee productivity taking a hit.
But here’s the thing: if you offer your employees a temporary stay at corporate housing, devise clear goals for the project, hire the best designers and contractors, eliminate potential hazards on site, and ensure everyone is clear on their roles and responsibilities, things will go much more smoothly for everyone involved.
If you check off each thing on this list, nothing can stop your project from finishing in a timely manner, and that too within your budget!