How Do Shared Office Spaces Improve Employee Productivity?

April 27, 2023

The idea of several companies renting the same office space is not new. However, only now everyone has started talking about it as some kind of new concept. Previously, companies also rented space for their employees, where other companies also worked with their teams.

However, now that we are beginning to forget about the pandemic, people are talking about such spaces with admiration. Many have appreciated the benefits of being able to work from their home office, where there are no restrictions, only the level of discipline is always at great risk. Many also started to appreciate the importance of working together with the team in one place.

Many did not notice how important it was for many employees to return to work in offices, where they can meet with their colleagues, and discuss work issues, as well as personal issues without using instant messengers. A large number of companies are now looking for offices, where they can find affordable options in any location.

An increasing number of companies are paying attention to shared office spaces. They are doing this not only because of cost efficiency. They often seem to do some kind of magic because productivity levels start to rise.

We will talk about the success of such spaces, where people can not only enjoy the convenience of modern offices but also be content with communicating with people with different backgrounds and experiences.

Main reasons

Lack of tension due to competition

Speaking of such spaces, many people think that we are talking about a huge office without walls with many desks, where the desks of employees of various companies are next to each other. It doesn't always look like this. Companies have the opportunity to rent space that will be private. However, there are shared spaces, like the kitchen or lounge, where teams from different companies meet each other.

There are also similar open spaces where employees can choose different desks to do their work. Such spaces seem to create a sense of freedom. The whole atmosphere stops being tense.

Usually, when we came to standard offices, we met with the same colleagues every day. We understood who our competitors were in getting promotions. Here, on the contrary, there is a slight sense of calmness when you communicate with different people.

Because of this, employees do their jobs without regard for their competitors. This does not prevent them from doing their work less professionally and efficiently. On the contrary, there is no feeling that someone is breathing down your neck.

Increasing curiosity and collaborative brainstorming

Working only in the circle of our colleagues, whom we see every day, over time we understand what our colleagues are capable of. We understand our colleagues' views on life, range of skills, and professional training in a particular area.

On the one hand, it helps colleagues become a solid team when they know each other well in a professional environment. On the other hand, over time they stop expecting to learn something new from others. They have common motivations that improve the position of the company, common goals, and so on.

When there are different teams in the same space, you can meet people from other areas of expertise who can open up something completely new for you. It's a kind of enlightenment that you wouldn't even think of.

Thus, people from different professional fields have curiosity towards each other. In addition, any difficulties with certain tasks and projects can be looked at from different angles that you might miss with your team. Collaborations and joint brainstorming are limited only by your company's privacy policy.

Greater freedom of action

Often such spaces are preferred by companies with flexible working hours. In addition, company management rents them for their teams, while bosses work outside of such premises. Bosses can also work in such spaces, but at least employees are not as controlled as in regular offices.

Most of these office spaces open early in the morning and close late in the evening. If teams with flexible work schedules work there, they can come to work and leave when it suits them. If the office is too noisy and crowded during the day, employees can start working in the afternoon, when the majority of people are already going to go home.

Not everyone prefers to work when there is fuss and everyone is talking. Because of this, many have to look for a more secluded place to focus on their work. Such office spaces offer more control over actions.

Employees can be themselves

In our society, there are both introverts and extroverts. Not every person can find a job in a company where the work team will consist of only introverts or only extroverts. That is why in regular offices where employees of one company work, many may feel obliged to maintain relationships with their colleagues.

In today's office spaces, where multiple teams from different industries work, people may stop feeling obligated to communicate too much if they don't want to. They can choose workplaces where they can chat with other people, or vice versa, and choose a place in a more secluded corner where no one will distract them from work.

At the same time, no one will look at such people with a sidelong glance. Thus, everyone can feel comfortable and do their job without regard for other people.


These are just the main reasons why teams in shared office spaces feel more freedom and can behave as they want. They do not need to refuse communication, or vice versa, to impose their communication on other people, just because it is so common. In other cases, employees, on the contrary, can constantly find inspiration, develop new skills and gain knowledge from different areas.

Carlos Diaz
I believe in making the impossible possible because there’s no fun in giving up. Travel, design, fashion and current trends in the field of industrial construction are topics that I enjoy writing about.

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