7 Tips to Find Tenants for Your Rental Property

June 7, 2023

Free Contemporary apartment with kitchen and stylish living zone Stock Photo

Finding the right tenants for your property is crucial for a successful and stress-free leasing experience. As a property owner, you want to attract responsible and reliable individuals who will prioritize timely rent payments and take care of your property. In this article, we have compiled 7 valuable tips to help you navigate the tenant search process like a pro.

Set Clear Criteria

Before beginning your tenant search, establish clear criteria for the type of tenant you are looking for. Consider factors such as their income level, employment stability, rental history, credit score, and any specific requirements you may have. Defining your ideal tenant profile can streamline the screening process and save time.

Advertise Effectively

Effective advertising plays a significant role in attracting the right occupants for your rental property. Take the time to create a captivating description highlighting your property's unique features, amenities, and benefits.

Use descriptive language to paint a vivid picture, emphasizing key selling points such as spacious rooms, updated appliances, proximity to amenities, or a beautiful view. By showcasing the property's highlights, you can pique the interest of potential tenants.

To increase the visibility of your rental property, you should utilize diverse advertising channels and other online service providers that allow your property to be visible on various online platforms. RentSavvy, for example, offers tenant placement services. The company handles everything, i.e., listing the property on multiple sites, scheduling tours, screening potential tenants, and handling all the paperwork. RentSavvy provides a comprehensive solution for landlords and property owners by offering a centralized platform to manage and promote rental listings. One of the key advantages of RentSavvy is its ability to distribute your rental listings across a network of popular rental websites. Instead of manually posting your listings on multiple sites, RentSavvy streamlines the process by automatically syndicating your property details and photos to a wide range of well-known rental platforms such as Zillow, Trulia, Apartments.com, and more. Many people also look for craigslist rentals by owner, as they prefer to rent from an individual rather than a management company.

When advertising, the power of high-quality visuals cannot be overstated. Including high-resolution photographs that showcase your property in the best possible light can significantly impact a potential tenant's decision-making process. Capture each room from multiple angles, paying attention to lighting and composition. Research showed that listings with super-sized pictures doubled sellers' conversion rates, and offering multiple views increased conversion rates by a whopping 65%.

Conduct Background Checks

Research by ReRez highlighted that nearly 66% of property managers had been victims of fraudulent rental applications, and 41% say such applications are somewhat typical. This is why conducting thorough background and credit checks is crucial.

Start by requesting completed rental applications with essential personal information, employment history, and references. Contacting references, such as previous landlords or employers, can offer valuable information about the applicant's character, reliability, and rental history.

Verify the applicant's identity and make sure to search for any criminal records or prior evictions. This step is critical to ensure your property's and other tenants' safety and well-being. Utilize reputable background screening services that can provide accurate and up-to-date information.

Credit checks are equally essential in assessing a tenant's responsibility and ability to meet their financial obligations. Request permission from applicants to perform a credit check, ensuring compliance with legal requirements and privacy regulations. Look for patterns of late payments, high levels of debt, or significant financial red flags that may indicate potential challenges in paying rent consistently and on time.

Remember that a less-than-perfect credit score alone does not necessarily disqualify an applicant. Consider the full context and other factors, such as employment stability and income, for a fair assessment.

Communicate Effectively

Effective communication serves as the foundation for a successful landlord-tenant relationship. To begin, set expectations from the start. Be available during property viewings. During the tenant screening process, clearly communicate your expectations regarding rent payment deadlines, maintenance responsibilities, property rules, and any other relevant policies.

Respond to their inquiries and concerns in a respectful tone and avoid becoming defensive or argumentative. Clear communication builds trust and shows you are professional and committed to providing a positive renting experience.

Showcase Property Maintenance

Maintaining your rental property in top condition attracts quality tenants and contributes to their overall satisfaction with their living space. Maintain the interior of your rental property by addressing any necessary repairs, such as plumbing leaks, faulty appliances, or damaged fixtures.

Ensure all essential systems, including heating, ventilation, and air conditioning, are regularly serviced and functioning properly. Prioritize cleanliness by conducting thorough cleanings between tenants and promptly addressing any issues related to pests or mold.

Keep detailed records of maintenance and repairs performed on the property. This documentation indicates your commitment to property maintenance and can be shared with prospective tenants during property showings. It also helps you keep track of maintenance schedules and identify recurring issues that may require further attention.

Offer Competitive Rental Terms

Research the rental market in your area to understand current rental rates, trends, and demand. This information will help you set a competitive rental rate that strikes the right balance between being appealing to tenants and ensuring a reasonable return on your investment.

When determining the rental price, consider the property's value, market conditions, and the amenities and features it offers. Price your rental competitively to attract potential tenants. Charging too high a rent may discourage applicants, while setting the price too low might raise concerns about the property's quality.

Consider offering flexible lease terms to accommodate the diverse needs of prospective tenants. While one-year leases are standard, providing options for shorter-term leases or month-to-month agreements can attract tenants who require more flexibility. This flexibility can be particularly tempting for professionals, students, or individuals in transitional phases who may prefer flexibility over long-term lease commitments.

In addition to flexibility in lease terms, consider including attractive rental incentives. These incentives can range from offering discounted rent for the first month or providing a rent freeze for a certain period. Such incentives can entice prospective tenants and make your property more appealing compared to others on the market.

Utilize Word-of-Mouth Referrals

Tap into your existing network and let friends, family, and colleagues know about your rental property. They may have reliable connections who are looking for a new place to live. Word-of-mouth referrals often lead to trustworthy tenants more likely to respect the property and make rental payments punctually. Research surveys show that 75% of people don't believe adverts, yet 90% trust suggestions from friends and family.

When you get tenants, go the extra mile to provide excellent customer service and promptly address their concerns. Creating a positive renting experience increases the likelihood of tenants recommending your property to their friends, family, and acquaintances. You can even implement a referral program that rewards tenants for successful referrals.


Finding the right tenants for your rental property requires careful planning, effective communication, and thorough screening. Remember, investing time and effort in the tenant selection process can save you from potential headaches down the road and contribute to a successful and profitable rental experience.

Carlos Diaz
I believe in making the impossible possible because there’s no fun in giving up. Travel, design, fashion and current trends in the field of industrial construction are topics that I enjoy writing about.

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